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Passport Application Guidelines

ALL applicants must submit a completed and suitably witnessed passport application form and 4 photographs. The person (Garda if resident in the state) who witnesses your application must also sign, stamp and record the application form number on the back of 2 of the 4 accompanying photographs.

HOW TO APPLY

Passport Express is the most efficient and cost effective way to apply for a passport. Please see our current turnaround times

If you have insufficient time to apply through Passport Express you can submit your application at our public office in Dublin or Cork by appointment only at http://www.passportappointments.ie

PLEASE SEE CATEGORIES BELOW FOR ADDITIONAL REQUIREMENTS

Renewing your Passport

You must submit your most recent Irish Passport. A photocopy of the data page (page with your photograph) will suffice if your Passport has expired or has less than 12 month’s validity remaining. Please note this passport will be cancelled on approval of the new passport and CANNOT be used for travel.

Passport for a Child

Section 7 of the application form must be completed by all parents/guardians. If only one parent/guardian is giving consent a sole guardian affidavit/court order will be required.

You must submit your child’s Original Long Form Birth Certificate if:

Your child’s entitlement to Irish citizenship must be demonstrated through documentary evidence if this is their first Irish passport and they are:

1st Time Adult Applicant

Replacing your Adult Lost/Stolen/Damaged Passport

If your lost/stolen/damaged Passport was issued on or after 1 January 2005 and your new Passport will issue in the same name you are not required to submit the documents in the green text above – Birth Certificate, Marriage Certificate, entitlement to Irish citizenship.

For a detailed step by step guide of all sections of the application form please read below:

NOTE 1: TYPE OF PASSPORT REQUIRED (SECTION 1)

It is important to mark an “X” in the relevant box of choice for both Passport Service and Payment Method. If you overlook this detail on your form, payment of the fee cannot be taken by the Passport Office thereby delaying the processing of your application.

It is important to ensure that the correct fees are paid in respect of the requested passport service. A schedule of fees is shown above. You should check at the time of your application the payable passport fees from notices that should be displayed in Garda Stations, Post Offices and Passport Offices. Details of passport fees are also available at www.dfa.ie/passports-citizenship/top-passport-questions/passport-fees/. The payment of the wrong fee will delay your application.

The large passport has 66 pages and is available for use to frequent travellers who are likely to need a greater number of pages for visa, entry stamps etc.

Payment method (tick the relevant box on the form)

Passport Express applications:

Payable in total to An Post at the Post Office. Do not enter credit/debit card details on your form if applying by Passport Express. Credit/Debit card transactions will be processed by An Post when the application is lodged.

Public Office:

Please ensure that the cardholder has signed the authorisation portion on the form, including the card expiry date before submitting your application. It is important that the card expiry date is entered in Section 1 of the form.

Laser – only 19 digit cards may be accepted.

Credit Cards – only the 16 digits which appear on the front of these cards should be entered on the form. We do not require the 3 digit security code which appears on the reverse of these cards.

The Passport Office reserves the right to charge your card with the correct amount for the service requested where an incorrect amount has been entered on the form.

Cash is accepted for applications made at the public counter only and should not be sent through the post.

NOTE 2: APPLICANT DETAILS (SECTION 2)

Parts A, B and C of Section 2 must be completed.

Titles

Titles such as Mr, Mrs, Ms, Rev, Sr, Dr, etc. are not entered on passports and should not be included with the applicant’s details nor with his/her signature.

Part A:

Name to appear on the Passport

Complete Part A in the name by which you are normally known. Enter forenames 1 and 2 (if applicable) in the order as indicated on the form.

If the name by which you are now known differs from the version entered on your birth certificate, other than through civil marriage, civil partnership or adoption you will be required to produce documentary evidence of the constant use of that name for at least two years. It will be necessary to produce examples of such usage, e.g. tax/social welfare documents, bank statements, driver’s licence and insurance details, medical/PPSN cards, school registration/reports, etc.

A passport may be issued in the married name of the applicant on production of a civil marriage certificate. Church certificates will not be accepted.

Part B:

Name on Birth Certificate

Part B must be completed whether or not the birth certificate name is to be recorded on the passport. Enter forenames 1, 2, 3 and 4 (if applicable) in the same order as they appear on your birth certificate.

Applicants are advised that difficulties may arise, for example, when an application is being made for visas or work permits abroad, where the name on the passport is not exactly the same as that on the birth certificate or, where relevant, the marriage certificate. To minimise these difficulties applicants may choose to have their birth certificate name entered on the observation page of the passport. To exercise this option place an ‘X’ in the YES box in Section 2 and enclose your long form birth certificate. If you do not require this, place an ‘X’ in the NO box.

You can obtain details of where to apply for an Irish birth certificate at www.groireland.ie or from your local Health Board.

Part C:

Date of Birth, Gender, PPSN, Birth Surname of Mother

Date of Birth

Enter date of birth in the DD (day), MM (month), YYYY (year) format outlined below:

- 7th March 1979 should be entered as 07031979

- 25th October 2003 should be entered as 25102003

Gender

Please an ‘X’ in the appropriate box.

PPSN (Personal Public Service Number)

Applicants resident in the State must enter their PPSN. If you do not know your PPSN number please contact your local social welfare office.

Birth Surname of Mother

The surname of your mother as stated on her birth certificate must be entered.

NOTE 3: CITIZENSHIP (SECTION 3)

Only an Irish citizen may obtain an Irish passport and appropriate evidence of citizenship must be submitted with each application. If you are renewing your passport (and making no changes), you need only submit your most recent Irish passport. Birth Certificates are not required for a child’s passport renewal if the child’s previous passport was issued on or after 1st January 2005.

County of birth (or country if born abroad)

You should indicate your citizenship category by ticking the box in Parts A, B or C.

CITIZENSHIP CATEGORY

Part A:

Born in Ireland

Place an ‘X’ in this box if you were born in Ireland.

If born in Ireland on or before 31 December 2004

If applying for the first time, enclose your long form birth certificate [i.e. the version of your civil birth certificate which contains the name(s) of your parent(s).]

If born in Ireland on or after 1 January 2005

Arising from the entry into force of the Irish Nationality and Citizenship Act, 2004, the citizenship entitlement of every person born on the island of Ireland on or after 1 January 2005 is governed by the citizenship of the person’s parents at the time of the person’s birth or the residency history of one of the parents prior to the birth.

If born in Ireland on or after 1 January 2005 – the following documentation must be submitted

(i) Where a parent is an Irish citizen or entitled to be an Irish citizen

Documents:

(ii) Where a parent is a British citizen

Documents:

(iii)Where a parent is a National of an EU Member State, an EEA Agreement State or of the Swiss Confederation

Documents:

The following documents i.e. payslips, utility bills, bank statements, official rent/lease book can be used in conjunction with the above primary documents to merge any minor gaps in your residency history.

(iv) Where a parent is a National other than an EU/EEA/Swiss national:

Documents:

Please note it may be necessary for the parent to submit previous passports if their current passport does not reflect three years of stamps before the birth of the child.

(v) Where a parent is a National other than an EU/EEA/Swiss national and has been granted Refugee Status in the State prior to the birth of the child

Documents

(vi) Where a parent is a National other than an EU/EEA/Swiss national but who is entitled under the immigration laws of the United Kingdom to reside in Northern Ireland without any restriction on his or her period of residence

Documents:

Part B: Born abroad to a parent born in Ireland

Please ensure that details of your Irish born parent are provided in the spaces in Part B.

Part C: Naturalisation, Foreign Birth Registration and Post Nuptial (Tick ONE box only)

Born abroad and adopted under Irish law by an Irish citizen

NOTE 4: CONTACT DETAILS (SECTION 4)

NOTE 5: PREVIOUS IRISH PASSPORT (SECTION 5)

NOTE 6: STATEMENT OF LOSS OR DAMAGE (SECTION 6)

NOTE 7: CONSENT OF PARENTS OR GUARDIANS (SECTION 7)

The consent of parent(s)/guardian(s) is required under s.14 of the Passports Act, 2008 in respect of passport applications for each child under 18 years of age. The “Applicant Name” in Section 7 should match the name to appear on the passport. Accordingly, Section 7 of the passport application form must be fully completed and signed in the presence of a listed witness. The witness must also sign this section and provide contact details in the event that consent verification is required by the Passport Office. Where applicable, the marriage certificates of parents must be provided.

Where parents are married and named on child’s birth certificate

Section 6 (1) of the Guardianship of Infants Act, 1964 provides that married parents are the joint guardians of their child. The written witnessed consent of both married parents must, therefore, be given. This requirement remains valid in the event that the married parents separate or divorce.

However if one parent is unwilling or is unavailable to give consent or is deceased, the following are the consent requirements:

(i) Where one parent is unwilling or unavailable to give consent, the other parent should submit his/her witnessed consent but must also apply to the local District Court, under the Guardianship of Infants Act, 1964 (Section 11), for a Court Order dispensing with the consent of the unwilling/unavailable parent and directing that the Passport Office to issue a passport facility to the child.

(ii) Where one parent is deceased, the surviving parent must give their witnessed consent and complete an affidavit (Form AFF1) which is available at www.dfa.ie/passports-citizenship/top-passport-questions/forms-documents/. On this form the surviving parent must swear that he/she is the sole legal guardian of the child. This affidavit must be witnessed by a solicitor/commissioner for oaths. An original death certificate for the deceased parent must be provided.

Where parents are unmarried and named on child’s birth certificate

The written witnessed consent of both parents may be submitted to support the child’s passport application. However, under the Guardianship of Infants Act 1964, the mother is the sole legal guardian even though the father’s name may appear on the child’s birth certificate, unless the father has been granted guardianship by the courts. In these cases, if the mother wishes to give consent, the mother’s sole witnessed consent along with her sworn affidavit stating her sole guardianship of the child is required.

If the parents are unmarried and only the mother is named on child’s birth certificate

The mother of the child is the sole guardian unless a court order has been issued to the contrary. In these cases, the mother’s witnessed consent along with her sworn affidavit stating her sole guardianship of the child is required.

Non-parental guardianship

In all applications the guardianship of the child must be clearly established. There will be situations where a child may be in the care of persons other than his/her parent’s i.e. family relative, Health Board. It is recommended that the carers should contact the Passport Office for information and advice.

NOTE 8: DECLARATION BY APPLICANT (SECTION 8)

This section must be completed in the presence of a suitable witness (Garda if resident in the state). The box on the left hand side must contain the normal signature of any applicant aged 7 and over. You must sign using black ink and your signature must be kept within the white signature box on the left hand side.

In the case of children who cannot sign their name, the parent or guardian should sign their OWN signature in the right hand signature box.

NOTE 9: CERTIFICATE OF IDENTITY (SECTION 9)

A suitable witness (Garda if resident in the state) must sign and stamp this section. By doing so, s/he is certifying her/his satisfaction as to your identity and to your true likeness to the submitted photographs. The witness should sign and stamp the back of two of the four photographs and insert the form number displayed under the witness signature box in this section on both signed photographs. In some cases, an applicant may be asked to attend the Passport Office for identity verification purposes or provide photographic identity (work photo ID, driver’s license etc) to support the witness certification of his/her photograph.

OFFENCES

The Passports Act 2008 provides for offences and penalties, ranging from fines of €10,000 to terms of imprisonment up to 10 years, for the misuse or abuse of passports. Offences include the known provision of false or misleading information in respect of a passport application; the possession, control, use or attempted use of a false passport; sale, wilful damage or destruction of a passport; and making or possession of materials to make a false passport.

The Act also makes it an offence for a young person to use a passport which was not issued to him/her to gain entry to a licensed premises.

PASSPORT OFFICE CONTACT DETAILS

ON-LINE TRACKING

Using your 11 digit application barcode number you can track the progress of your application www.dfa.ie/passports-citizenship/track-your-passport

PASSPORT REMINDER SERVICE

We can remind you by email when your passport is due to expire. You can register for this service at www.eforms.gov.ie/en/reminder/passport

PLEASE NOTE ONLY ORIGINAL DOCUMENTATION WILL BE ACCEPTED. WE DO NOT ACCEPT PHOTOCOPIES (UNLESS SPECIFIED) OR LAMINATED DOCUMENTS. APPLICANTS MAY BE REQUESTED TO SUBMIT ADDITIONAL DOCUMENTATION OTHER THAN THOSE LISTED. THE PASSPORT SERVICE RESERVES THE RIGHT TO INTERVIEW AN APPLICANT IF DEEMED NECESSARY